This article helps our Volunteer Squad keep the database clean and consistent! It pertains to members who have Creator access and above. If you're interested in getting involved, read more about joining the Squad here. We'd love to have you aboard!

Subjects are crucial to the organization of Database Items, and as you add new items you might find that you need to create a new Subject. 


Adding a New Subject

Before creating a new Subject, please always carefully search (including possible alternative spellings) to make sure it doesn't already exist.

  1. To create a new Subject, go to the Curation menu and click Add Subject:
  2. This will load the Add New Subject form:

  3. Fill out the form. Here is an explanation of each field:
    • Name - Use the full name, for example "Corgi Toys" versus "Corgi," but drop legal suffixes such as "Ltd," "Inc," "GmbH," etc. Instead of a Subject named "Shell Ltd" or "Shell GmbH" it would just be named "Shell."

    • Subject Type - Select a type from the list. See the Subject Types page for details on the different types.

    • Parent Subject- Add one or more Parent Subjects here, if applicable. See Adding Subject Parentsfor more details. Some examples:
      • A Series would have the Brand which produced it set as a Parent.

      • A Brand could have "Collectible Type" Subjects set as parents, for example Hot Wheels would have Model Cars set as a Parent.

      • An Actor Subject would have characters the actor has played and films they have appeared in set as Parents Subjects.

      • A basketball player ("Athlete" type) who played for two different teams would have both of those teams set as Parent Subjects.

    • Identifier - This optional field can be used to help differentiate Subjects which have generic-sounding names or the same name as another Subject. See When to Add a Subject Identifier for more details.

    • Alternative Spellings - Add other spellings, nicknames, or aliases that the Subject might be known as. For the Additional Keywords field make sure to add nicknames and other aliases, so add "VW" to Volkswagen or "The Child" and "Baby Yoda" to Grogu. But do not use this to stuff the page full of keywords that are not directly related.

Editing a Subject

Existing Subjects can be changed using the Edit button within the Manage menu at the top of the Subject page:

This will load the Edit Details form, which is the same as the Add New Subject form but with the fields pre-filled with the Subject's existing data. See above for an explanation of each field.

Important Tips

  • Again, always search for the Subject before creating a new one. Search for it under different variations of the name to be sure it doesn't already exist.

  • Double check your spelling. It's all too common to find a misspelled Subject with only one or two items attributed to it. This is because the Subject creator mistyped the subject while attributing an item to it, creating a second, incorrect subject in the database (please flag these for merging).

  • All Subjects should have a Name, an appropriate Subject Type, and at least one photo.

  • Subject Descriptions should generally be brief, especially if the topic is well-covered elsewhere, such as Wikipedia. However, it may be worth adding more detail to the description of Subjects when it's logical for hobbyDB to be a definitive source, such as various collectible Brands, especially if the brand is relatively unknown.

  • Descriptions should not be directly copied from other Websites, including Wikipedia.

  • External links to websites with detailed information, such as Wikipedia or other reference sites, can be added to Subjects. Links to an official website for the Subject are also appropriate. External links to other marketplaces may not be added. See Adding External Links for more information.

  • When creating a Subject of a real person, the Subject Name should be the person's full name (including middle initial). The photo should only have the person of interest in it (as opposed to group photos with other individuals). Parent Subjects (if applicable) should include characters the person has played, teams they have played or driven for, Brands they have worked for, etc. Characters should not have actors added as Parent Subjects. Add an Identifier if there are Subjects for multiple individuals with the same name.

  • When adding Subjects to database items, be sure to add the right Subject in the right field . For example, "Indiana Jones" is a Character, not a Series, and should go in the Related Subjects field. If a Brand has a series of Indiana Jones items then the Subject for that series should have the official name as defined by the Brand and be set as the Series subject type. If "Indiana Jones" is indeed the official series name it should have the Brand name as an Identifier to distinguish it from the Character subject and other Indiana Jones series from other Brands. More tips for adding Subjects to Database Items here.

  • Companies can have many different legal entities or divisions for different products or different regions. We generally only add one Subject for the primary entity, the one that most users would search, for example just Shell, rather than adding separate Subjects for Shell Aviation, Shell Finance, and Shell Deutschland.

Additional Resources