Adding and Editing Subjects Print


This article helps our Volunteer Squad keep the database clean and consistent! It pertains to members who have Creator access and above. If you're interested in getting involved, read more about joining the Squad here. We'd love to have you aboard!



New Subjects can be added by going to the Curation menu and clicking on Add Subject:




Before creating a new Subject, please always carefully search to make sure we don't already have it.



Existing Subjects can be changed using the Edit button within the Manage menu at the top of each Subject page:



That will load the Add New Subject or Edit Subject form (they are the same with the latter just pre-filled with the Subject's existing information):


Here are some tips:


  • Again, always search for a Subject before creating a new one. Search for it under different variations of the name to be sure it doesn't already exist.

  • Use the full name, for example "Corgi Toys" versus "Corgi". We also drop legal entities such as "Ltd," "Inc," "GmbH", and others. So instead of a subject named "Shell Ltd" or "Shell GmbH" it would just be named "Shell".

  • Double check your spelling. It's all too common to find a misspelled Subject with only one or two items attributed to it. This is because the Subject creator mistyped the subject while attributing an item to it, creating a second, incorrect subject in the database (please flag these for merging).

  • When creating Subjects, please make sure that they have the full name (including middle initial), at least one photo (if it's a person, make sure the photo only has the person of interest in it), a description, Parent Subjects (if applicable) and an Identifier (if needed).

  • Parent Subjects and Identifier are optional. A Subject can have more than one Parent Subject. A typical example is a basketball player who played for two NBA teams — both of those teams would be Parent Subjects of the player's Subject.

  • For the Additional Keywords field make sure to add nicknames and other aliases, so add "VW" to Volkswagen or "The Child" and "Baby Yoda" to Grogu. But do not use this to stuff the page full of keywords that are not directly related.

  • Make sure to add the right Subject in the right field when adding to a database item. For example, "Indiana Jones" is not a Series but a Character and should go in the Related Subjects field. If a Brand has a series of Indiana Jones items then the Subject for that series should have the official name as defined by the Brand and be set as the Series subject type. If "Indiana Jones" is indeed the official series name it should have the Brand name as an Identifier to distinguish it from the Character subject. More tips for adding Subjects to Database Items here.




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