This article helps our Volunteer Squad keep the database clean and consistent! It pertains to members who have Creator access and above. If you're interested in getting involved, read more about joining the Squad here. We'd love to have you aboard!


There are three fields where Subjects can be added to Database ItemsBrand, Series, and Related Subjects. Read on for details on what type of Subjects should be added to each.


TABLE OF CONTENTS


Brand

An item's brand is the name of its product line or the manufacturer or distributor of the item, generally whichever logo/name appears most prominently on the packaging or the Brand name generally accepted by collectors.


There isn't really an overall rule for what is considered as an item's Brand. It's often the manufacturer (for example, Funko or LEGO), but in some cases a large manufacturer will have several Brands that are divisions within the company rather than separate entities. For example, Mattel has many distinct toy lines like Hot Wheels, Barbie, Mega Bloks/Construx, etc. Even though items from those divisions are all made by Mattel, they are considered as different Brands.


Customized items should have the customizer set as the Brand, or use "Unknown Customizer" if the artist is unknown. More information on Customs here.


If you are unsure what Brand to use on an item, ask for input in the Volunteer Squad Facebook group. If the Brand still cannot be determined, use Unknown Maker as the Brand.


Series

A series is a grouping of products defined by the Brand. The series name is usually listed on the item's packaging. Items may need to have more than one Series listed, for example a main series and a sub-series.


Related Subjects

The Related Subjects field, as the name implies, can be used to associate other related Subjects with the item. Examples of this are the make of a vehicle (like Toyota or Volkswagen), the character depicted, or an associated franchise.


We don't want to fill the item page with too many links, so only add Subjects that are directly related. For example:


  • On an R2-D2 figure, add the R2-D2 character Subject and the Star Wars franchise Subject, but not the Disney company Subject (as a parent to the Star Wars Subject, the Disney subject is too far removed from R2-D2).
  • On a Wayne Gretzky trading card, add the Wayne Gretzky athlete Subject and the team he played for (the Edmonton Oilers), but not the NHL Subject.

  • An action figure of Neo from the Matrix should have the Neo character Subject and the Matrix film  Subject, but not Keanu Reeves, the actor who played the character.

  • There is no need to add every single character that is in a comic book or film (but main characters may be added).

  • We also decided against generic Subjects like Farming, Military or Transportation as they would have millions of entries.



Tips for Adding Subjects to Items


  • Subjects can be added or removed from existing Database Items by editing the item (go the the Database Item page, click the Edit menu, then click Edit again).

  • Make sure to add the right Subject in the right field when adding to a database item. For example, Indiana Jones is a Character, not a Series, and should go in the Related Subjects field. If a Brand has a series of Indiana Jones items then the Subject for that series should have the official name as defined by the Brand and be set as the Series subject type. If "Indiana Jones" is indeed the official series name it should have the Brand name as an Identifier to distinguish it from the Character subject.

  • If a Subject needed for an item needs appears to be missing, first search for it under different possible names. See the Searching & Filtering Subjects article for more information about how Subject searching works.

  • If you still can't find the Subject, go ahead and add it! See the Adding and Editing Subjects article for instructions.



Still have questions? Feel free to post in the Volunteer Squad Facebook group for help from other Squad members!