Hot Wheels Data Entry Guidelines

As we all know, Hot Wheels have their own unique identifying characteristics. Each model has a ton of subtle information that allows us identify exactly what makes each car unique. To help us maintain consistent and relevant data on each casting, we’ve created a list of Hot Wheels data entry guidelines to keep everyone on the same page.

  1. Name: Always use the name on the package. If it’s a set car without a name on the package, or is loose, use the name on the base or the common casting name. Please do not use custom names like ‘3-Window or ’34 with missing tampo
    Example: Dairy Delivery
  2. Brand: This should always be Hot Wheels
  3. Series: The most powerful field as it places the item on related pages/lists on the site. A series is a group of products made by the same manufacturer, linked by being the same type of item and frequently by theme, scale or similar characteristics.
  4. Alternate Name: If your item has a different name from the normal casting name, add it here.
    Example: If the name on the card is “Mom’s Pro ’34” from the Mother’s Wax exclusive, you would use “3-Window ’34” as the alternate name
  5. Designer: The name of the casting designer, not the designer of the real vehicle.
  6. Production Status: This provides a number of classifications from which you can select; for example, Limited Edition for items produced in intentionally-limited quantities or Standard Issue for items that are just regular production.
  7. Produced: Model year
    Example: The 2016 mainlines were released in October of 2015 but are considered 2016 produced/released
  8. #Produced: Enter the number of items that were produced.
    Example: 2014 Gulf Drag Bus from the RLC had 4,000 produced. 
  9. Made in: Enter country (Only options: China, France, Hong Kong, India, Macau, Malaysia, Mexico, Thailand, United States or Venezuela)
  10. Reference #: Enter the series number, collector number, and/or SKU/Toy number. 
    Example: The Talbot Lago from 1997 #714 would be entered as “Collector #714, Toy #17965”
  11. UPC code: Enter the 12 digit bar code found on the package. 
  12. Scale: Enter the scale. Hot Wheels are usually 1/18, 1/24, 1/43, 1/50, 1/64 and 1/87.
  13. Material: Choose the material that the body is mostly made from. Most common materials are Metal, Diecast Metal/Mazak, or Plastic.
  14. Color: List the paint color and style for the body. 
    Example: A 1968 Redline release will include “Spectraflame” and “Red”
  15. Interior Color: Select a color and style for the car’s interior such as “Tan” or “Chrome”
  16. Livery: Add a Subject that is related to the model
    Example:  Instead of adding “Fire Dep” add “Fire Services” which will then show all Fire Engines on one page
  17. Decoration: Add any decoration details such as that “Fired Dep” decal or “Orange & Blue stripes on sides and hood”,
  18. Casting Type: Always “Diecast”
  19. Wheel Color: Black tire and chrome are auto-selected, or, personally select up to 5 wheel colors. If there are two different wheel colors, enter the front wheels’ color and make a note of the rear wheel colors at the description box further down the form.
    Example: “Glow-In-The-Dark” & “Yellow”
  20. Baseplate material: Almost always “Metal” “Diecast Metal/Mazak” or Plastic
  21. Baseplate color: Select the color of the baseplate
  22. Window color: Select the color of the window. Use “Smoke” for tinted. 
  23. Features: Add any additional features from the drop-down menu
  24. Packaging Details: List any card or packaging variations such as “International Short Card”, “Snowflake Card” or different styles such as “2004 Style card” or “Red car on card artwork”
  25. Description: Enter any other details about the car that aren’t covered above and or highlight what makes the car different from a normal release. 
    Example: “Walmart Exclusive Red Line 5 Spoke Wheels”